Buying new printers can seem pricey and daunting, but holding onto your old and outdated printers could cost your business money, reduce productivity, and put your business at risk for cybersecurity threats.
Here are some benefits of upgrading your printer system:
1. Lower Electricity and Maintenance Bills
Yes, your old, outdated printer is probably raising your electricity bill. Old printers require more electricity to run, so updating your printer system can reduce your electricity bill. Today’s printers also require less toner, reducing your toner cartridge use. This isn’t only good for your wallet but also good for the environment! By upgrading your printers, you may even be able to reduce the number of printers your business or organization needs. Consolidating your printer fleet can reduce the supplies you need and be more efficient for your employees.
2. Replacement Parts Access
When you own outdated printers, they will likely experience downtime and need repairs. If these repairs require replacement parts, you may have difficulty obtaining them. Your vendor may be able to find them, but there is no guarantee. Manufacturers typically stop selling a part 7 years after they stop production of a printer model, making repairs costly and difficult. When you upgrade your printers, you won’t need repairs as often. But when you do need to replace a part, it will be a much simpler and less costly task.
3. Improved Security
Your old printers could be putting your business’s sensitive data at risk. Hackers gaining access to your network through an old printer is a lesser-recognized but common way hackers infiltrate your network and steal your data. It’s counterproductive to invest in cybersecurity measures but leave your network vulnerable through old, unsecured printers. Modern printers prioritize cybersecurity. They usually come with encryption software that helps protect the data stored on the device’s hard drive, which will be essential for the years to come.
4. Improved Productivity
Updating your printer system can increase productivity at your organization. New printers allow you to print from anywhere, which can be very beneficial in today’s world, where many employees work from home or have hybrid work schedules. Newer printers also can fax and scan, eliminating the need for extra machines. Another benefit is printing speed. An old printer with worn-out parts will slow down, leaving you standing at your copier for longer than necessary.
Managed Print Services
Many companies are opting for outsourced Managed Print Services. MPS services help businesses optimize and manage their printing needs. Through software and support, MPS experts develop a workflow for both paper and digital documents, which saves time and reduces costs and waste.
Are you ready to ditch your old printers and improve your business’s productivity? Or are you ready to streamline and optimize your organization's printing infrastructure and document-related processes with Managed Print Services? Let ImageNet Consulting help. Our print experts will find a custom-fit solution that saves money and maximizes productivity for your organization.