Digital technology is making the world and business move faster. That makes optimization an increasingly vital requirement for an organization’s workflow. Inefficiencies can hamstring productivity and rob a company of the ability to make quick, data-driven decisions to respond to market changes or consumer demands. To stay organized and agile, many companies turn to enterprise content management (ECM) to keep their digital workflows streamlined.
ECM delivers a digital solution for a company’s paper records while also “providing additional layers of security, administration, and collaboration.” In this article, we'll explore why enterprise content management is such a valuable tool to a modern company, and how ImageNet can help deploy these robust solutions.
Enterprise Content Management for 2020
Laserfiche is a content management suite that specializes in workflow optimization. Designed for industries with demanding document processes, Laserfiche’s ECM empowers businesses by transforming content into a cohesive data ecosystem. With ECM, organizations remove their reliance on paper, reduce organizational risk, and gain the ability to extract business intelligence to deliver more value to customers.
Laserfiche’s ECM empowers businesses with the ability to:
● Capture content digitally: Capture a variety of documents and content from numerous sources, including electronic forms, scanners, and digital sources.
● Create sophisticated digital repositories: Laserfiche's Enterprise Content Management system allows flexible folder structure, content metadata, and standardization of content to deliver powerful, simplified organization.
● Leverage advanced retrieval capabilities: Whether using full-text search, fuzzy keywords, or metadata, Laserfiche provides several ways to access the material sought.
● Deploy automation in document processes: Laserfiche can route the right content to the right people at the right time, send out automatic alerts and notifications, plus identify errors before they make it into the content ecosystem.
● Reduce risk with powerful permission settings: Laserfiche helps keep document safe with a multi-layered permissions system, automatic document destruction, and total system monitoring for unusual user behavior.
The Importance of Workflow Optimization
Solutions like Laserfiche go a step beyond simply keeping documents organized – they support workflow management in an organization to help it move faster and flawlessly in daily operations. With workflow optimization, a business can:
1. Minimize Human Error
Some 90 percent of data breaches are caused by human error. Likewise, typos, blank fields, or things like misaligned tables can have dramatic consequences on a company’s ability to operate. Content management suites frequently deploy automation to eliminate these errors by taking over the repetitive tasks in which mistakes are most commonly made.
2. Accelerate Approvals
Waiting for approval can hamper a workflow. ECM takes over this process, using a rules-based approach to identify whether a form or document adequately satisfies specific criteria.
3. Provide Accessibility
For almost a century, offices have stored their most critical information in filing cabinets. In 2020, that’s no longer a practical solution. An ECM suite can leverage cloud services to keep information accessible to anyone with the right credentials to access it.
4. Integrate Seamlessly
An office constitutes a plethora of platforms, services, and workflows. ECM integrates with each of these creating a cohesive ecosystem and paves the way for the free flow of information and processes throughout the company.
5. Organize Content Consistently
ECM helps standardize file names, directory structures, and specific processes to keep the entire information ecosystem consistent. This ensures employees can find what they’re looking for quickly and that everything will remain in its proper place.
Using ECM for Document Management
Enterprise content management takes steps beyond simple document management. Whereas the latter provides an ecosystem specifically for documents, ECM handles a variety of content types: photos, videos, Excel spreadsheets, and even difficult to classify, unstructured data.
However, many companies turn to ECM to manage their documents. ECM provides more powerful tools for extracting business intelligence alongside enhanced security features. Companies with a robust document environment – such as those in the financial, legal, or healthcare industries – may find that they’re best served by the additional features that ECM provides.
Enjoy Optimized Workflows With ImageNet Consulting
Companies are turning to enterprise content services to eliminate their reliance on paper documents while embracing the many forms of content they may need to operate. Likewise, businesses with particularly robust document processes find themselves best served by ECM rather than a document management solution. With ECM, businesses embrace the future and achieve operational efficiency in a digital environment.
ImageNet Consulting supports organizations in their quest for digital transformation through Enterprise Content Management. Contact us today to learn about the powerful impact enterprise content services can have on your business.