Seven Ways Managed Print Services Can Help You Cut Costs

September 24, 2019 at 9:15 AM / by Matthew Schotten - VP of Managed Print Services

Business today has become ferociously competitive, with companies racing neck-and-neck for higher market shares, greater profits, and dodging unnecessary overhead expenses. With managed print services (MPS), companies can reduce printing costs and find greater efficiency in their print infrastructure.

What Kind of Costs can Managed Print Services Reduce?

Managed Print Services improves both productivity and cost-efficiency by reducing expenses in the following areas:

● Printer maintenance

● Toner cartridges and print supplies

● Printer security costs

● Spending on IT departments

● Office space

● Print hardware and energy costs

● Workflow bottlenecks

Partnering with a skilled managed service provider is no longer simply an advantage. In 2019, utilizing Managed Print Services is a necessity, especially for small to medium sized businesses. Smaller businesses cannot afford to waste operating dollars that could be put to better use elsewhere – like marketing or R&D. In fact, MPS can reduce operational costs by up to 30%. Here’s a more detailed look at how an MPS can cut costs.

1. Cost-Efficient Maintenance for Office Printers

One of the most apparent cost-savings benefits of using MPS is the superior support and maintenance that businesses receive for their printers.

MPS delivers superior printer maintenance care through software that actively monitors the printers for any problems accompanied by large teams of experienced support professionals. While the software will likely stop most problems before they start, support teams are available to handle manual troubleshooting, reducing printer down time and saving you and your office staff time.

Managed service providers supply the expertise of their support teams at a much lower cost than it would take to call a printer repair company every time maintenance is required. By providing support to many clients, the cost is effectively spread out, which is why MPS offer businesses print support & service at a much lower price than individual repair companies.

2. Recycling Toner Cartridges

By recycling toner cartridges, businesses can save money and the environment at the same time. Globally, around 500 million unrecycled cartridges wind up in landfills, which is both astounding and unacceptable.

Cartridges that are thrown away leak toxic chemicals into the groundwater and can cause congenital disabilities. By recycling these cartridges firms benefit not only from being more sustainable but also from the substantial cost-savings of using recycled or remanufactured cartridges.

3. Manage Compliance Liabilities and Enjoy Top-Notch Security

Perhaps one of the most intriguing advantages of using managed print services is that they can help address compliance and security concerns. Organizations that are subject to strict regulations, like HIPAA or GDPR, can rely on MPS to ensure that their print environment is compliant by assisting in these areas:

Assessment: Your managed print service provider can assess printer security, find any gaps, and make recommendations to clean them up.

Monitoring: Active monitoring is a proactive way that MPS can spot flaws and potentially prevent a data breach or non-compliance.

Reporting: These services can facilitate audit trails to satisfy GDPRS’s extensive reporting requirements as well as show user usage to identify any source of non-compliance.

Data like personally identifiable information is a target for hackers who know how to exploit office printers. With managed print services, businesses get superior printer protection that includes the following features:

User authentication: Ensure that only authorized personnel can utilize office printers.

Customized security policies: Help businesses develop and implement state-of-the-art custom security protocols to secure print environments.

Audit trails: Receive detailed reports on printer usage that facilitates accountability.

4. Create a Productive In-house IT Team

In-house IT teams are frequently overworked, which drives performance down and ultimately means less return on investment. As many managers know, employing qualified, full-time IT professionals is rather expensive. IT personnel usually make some of the higher salaries on staff, and those salaries are usually paired with generous benefits packages.

MPS can take a load off of IT departments, leaving them free to focus on more important work without require additional IT staff.

5. Do More with Less

Companies save even more money using MPS by reducing the number of printers they use and enjoying the cost savings of hardware consolidation. Replacing old printers with new, efficient models not only increases outputs, but it also drives down energy costs.

A reliable MPS provider will steer companies toward printers that will meet or exceed their needs while keeping costs down in terms of energy savings like electricity use. By updating the printer fleet and removing old, under-performing printers, businesses can do more with less and boost their pocketbooks.

6. Save On Office Space

Managers who struggle with the high costs of office space will be happy to hear that MPS make it possible to cut back on these exorbitant expenses. By consolidating their efficient printers as opposed to rooms full of clunky, outdated printers, businesses can significantly reduce their office space requirements.

When paying for office space by the square foot, cutting back on space, or find a better utilization of that space, businesses can find savings!

7. Improved Workflow Management and Document Distribution

Cutting costs in workflow and document distribution is a smart move that can help launch firms ahead of their competitors.

MPS improves both workflow and document distribution by centralizing paper management by digitizing documents and storing them electronically. The routing, security, and delivery of documents are centralized, making it feasible to follow protocols and help improve security.

Drive Down Printing Costs with Managed Print Services from ImageNet

When it comes to MPS, ImageNet provides incredible service quality, strong expertise, and the latest print technology for an affordable price. Through our long-standing reputation for premium customer service, well-rounded expertise in print technology and strong partnerships with brands like HP and Cannon, ImageNet has developed Managed Print Solutions that build better business outcomes for our clients.

ImageNet isn’t just another MPS, it’s an investment for a brighter future.

Schedule a demo of our Managed Print Solutions today, or chat with one of our print experts to get a free print environment assessment.

Topics: Managed Print Services

Written by Matthew Schotten - VP of Managed Print Services

Matt is responsible for ImageNet’s Managed Print Services strategy, strategic sales support, and hardware and software partner relationships. He is a technology and business visionary with a reputation for developing and implementing corporate-wide technology and rightsizing strategies while controlling costs and minimizing risk. Matt supports ImageNet’s strategy and pre-sales technical support relating to Managed Print Solutions, which is designed to improve ImageNet clients’ productivity, manageability, workflow, and security all while reducing costs and mitigating risk. He currently recruits, develops, motivates and retains a team of IT system engineers, project managers, enterprise sales individuals and business process analysts at ImageNet. Matt is originally from Fort Worth, TX and currently lives in Fairview, TX with his wife and two daughters. Matt’s family lives an active and adventure-filled life, with frequent mountain biking, hiking, snowboarding, and ice hockey excursions. Prior to joining ImageNet in 2009, Matt spent more than nine years working in HP’s printing business.

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